Office Manager

Join Norvic Shipping:
Fuel Your Career as an Office Manager in Copenhagen!

We are currently seeking a talented Office Manager to join our dynamic team based in our Copenhagen office. The employee will play a key role in supporting our office management functions and facilitating the execution of HR activities.

Office &
Facility Management:

• Oversee all aspects of office administration, including reception, office supply management, maintaining filing systems, and managing office facilities.
• Ensure office facilities are tidy and clean during office hours, including daily office catering and kitchen facilities cleaning.

Travel Coordination:

• Assist in travel arrangements, including preparing invitation letters and arranging travel insurance.
• Coordinate travel plans for employees, including flights, travel visa applications, accommodation, and transportation.

Administration:

• Coordinate office-related procurement and services with vendors, such as pantry supplies, stationery, and office leasehold improvements.
• Coordinate vendor payments in collaboration with headquarters.

Documentation and Record Keeping:

• Maintain accurate records and confidentiality on any business-related and employee information, attendance, and other HR-related documents.

Employee Onboarding &
Offboarding:

• Support the onboarding of new employees by preparing and managing required documentation.
• Support HR team on offboarding matters with departing employees.

Accounting:

• Handle general and administrative invoices in Netsuite, manage employee expense reimbursements, prepare First Card Excel worksheets, and upload invoices, credit card statements, and payroll documents.
• Responsible for filing VAT tax for reimbursement.

Payroll:

• Process monthly payroll files, track vacation usage, onboard new hires on Azet's portal, and coordinate changes in payroll files, including new bank info and tax withholding changes.

Banking:

• Set-up payments in Nordea Bank.

Requirements:

• Ideally having a degree or diploma in Human Resources or Business Administration
• Experience in working in dynamic, complex business environment.
• Good knowledge of Denmark labor laws and regulations, employment, and immigration processes.
• Strong attention to detail and ability to work efficiently under pressure.
• Excellent time-management, organization, and communication skills
• Ability to work independently as well as collaboratively in a team environment.
• Strong verbal and written communication skills are essential for interacting with employees, management, and external stakeholders.
• Effective multitasking, time management, and organizational skills.
• This position deals with sensitive information;
  thus, maintaining confidentiality and discretion is crucial.
• Excellent communications skills in English.
• Excellent skills in MS Office tools.

Join Norvic Shipping today and embark on a rewarding journey where your skills and expertise will be valued and nurtured. Take the initiative to fuel your career with us by applying now.

Note:
Only shortlisted candidates will be contacted.

Norvic Shipping, a leading North American owner-operator of Dry Bulk &
Tanker vessels worldwide, has grown exponentially since our inception in 2006. With a fleet of 130 to 150 vessels at any given time, we are at the forefront of the industry. To further expand our global reach and meet customer demand, we have established offices in strategic locations such as Toronto, New York, Houston, San Francisco, Copenhagen, Dubai, Mumbai, and Singapore.

Why Choose Norvic Shipping?

Thriving Environment:
Immerse yourself in a fast-paced and vibrant workplace where innovation flourishes. Collaborate with a passionate team and engage in challenging projects that will push the boundaries of your expertise.

Global Presence:
As a recognized industry leader, Norvic Shipping boasts a strong global presence. With offices strategically located across key cities worldwide, you will have the opportunity to work alongside professionals from diverse backgrounds, fostering a dynamic and multicultural environment.

Career Growth:
At Norvic Shipping, we value the growth and development of our employees. As an Operations Manager, you will have access to continuous learning opportunities and a clear career progression path. We are dedicated to helping our team members unlock their full potential.

Industry Reputation:
Join a company that has earned a stellar reputation within the maritime industry. Norvic Shipping is renowned for its commitment to operational excellence, safety, and customer satisfaction. By joining our team, you will become part of an esteemed organization that is highly regarded for its expertise and contributions.

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